[25811] - TEMPORARY ROLE ongoing – Project Administrator

Salary £24 – 26K per annum pro rata *

Full time office-based role

Based Twickenham

Hours: Monday – Friday 9am-5pm *flexibility on hours will be required 

This an interesting and varied role incorporating a broad range of complex clerical and administrative tasks.

Key responsibilities:  

• Ordering of office stationery and office supplies for project usage.
• Typing and preparation of reports as requested by Project Managers, project staff and/or Consultants.
• Maintenance of contract files and updating of library and report lists.
• Handling timesheets, authorisation, coding for invoicing and filing.
• Formatting of electronic documents
• Project document control activities
• Printing and binding reports
• Preparation for Client meetings including room preparation, arranging taxis, ordering lunch, beverage preparation, etc.
• Work within a well organised and structured company environment as specified in ISO 9001:2008 – Quality Management Systems and BS EN ISO 14001:2004 – Environmental Management Systems.
• Adheres to quality and environmental requirements.

Person specification: 

You will possess good Knowledge of office practices and procedures, business correspondence, record-keeping systems, office equipment, excellent English grammar, including usage and composition and possess an excellent telephone manner.

• Ability to perform filing, record-keeping, and other related clerical tasks.
• Ability to exercise judgement and tact in dealing with the public, clients and other employees.
• Ability to communicate well, orally and in writing.
• Ability to work under minimal supervision and prioritise work.
• Ability to identify and correct errors in English usage, sentence structure and punctuation, perform basic arithmetic calculations.
• Ability to type correspondence, take minutes and other documents in a variety of formats on a PC from clear copy or rough drafts at a speed necessary for successful job performance.
• Ability to use Microsoft Office suite of applications on PC.
• Ability to operate assigned equipment.
• Ability to make decisions.