[25810] - TEMPORARY ROLE ongoing – Executive Assistant

Salary £35, 000 per annum pro rata *

Full time office-based role

Based Twickenham

Hours: Monday – Friday 9am-5pm *flexibility on hours will be required 

An exciting opportunity has arisen for an Executive Assistant to provide support to the Director and to join a fast-paced and growing team on a temporary basis.  You will be instrumental to the running of the Executive Office and will possess excellent time management, organisational, and communication skills and also deal with sensitive commercial information so discretion and confidentiality are vital.  

KEY SKILLS & REQUIREMENTS:

• Able to communicate effectively with a large and varied number of individuals, domestic and international companies/agencies
• Understand the importance of discretion and confidentiality when required
• Excellent time management
• Able to devise and implement office procedures
• Ability to use initiative when required

Key responsibilities:

• Provide a comprehensive and fully confidential clerical and personal assistance service to the Managing Director.
• Co-ordinate and organise meetings, conferences, and executive team meetings both in person and virtually.
• Diary management
• Answer and filter any requests and queries appropriately and confidentially
• Liaison with logistics teams for travel arrangements and requirements
• Liaise with wider executive assistance team to ensure coordination across the Director-level staff
• Receive and respond to incoming calls for the Managing Director
• Keeping outlook emails and contacts monitored, updated and relevant for the MD.
• Prepare meeting agendas, minute taking and proactive action follow up
• Collate information, statistics, reports, presentations, and briefs where required.
• Maintain filing systems, including scanning and printing required documents
• Submitting and reviewing purchase orders for the wider Executive support team
• Travel and meeting attendance with the Managing Director will be required on occasion.

The Company:

• Multidisciplined professional engineering company, based in Twickenham, performing engineering feasibility studies, design (chemical and mineral processing, civil, structural, electrical, instrumentation), procurement and construction management,
• Working on major, multi-million-pound projects worldwide (88 countries so far),
• Dynamic, thirty-years old company, seeking high effort and energy results-driven individuals.