Based in Wimbledon. Salary: £35,000 – £40,000 per annum.
We are currently recruiting for an Executive Assistant to work within lovely offices in the Wimbledon area. You will be the assisting with both corporate and private requirements. This is an ideal role for someone who can work within a fast paced environment and hit the ground running.
Person Specification: –
Able to work individually in a fast paced environment
Excellent grammar and written skills
Excellent communication skills both verbal and written
Key Responsibilities: –
Extensive, constantly changing diary management over various time zones
Prioritising and scheduling business meetings and private engagements
Preparing and collating papers for meetings
Organising worldwide travel with multi leg trips
Booking hotels and restaurants
Complex international and domestic travel itineraries
Arranging visas and ensuring that travel documentation is up to date
Various Credit Card Expenses
Responsible for private bank accounts
Responsible for cash in safe including foreign currency and petty cash.
Banking and reconciliation
Recruitment of staff both for the private household and for the Company
Managing staff holidays
Starters and Leavers forms and inductions. Liaising with household staff
Administrator of the in-house charity. Preparing Agendas and Meeting Packs
Presenting requests to the Trustees and acting on their decisions.
Taking and preparing Minutes of Meetings
Ad Hoc Duties
Acting as gatekeeper and liaising with senior executives and staff
Inbox management, prioritising emails and drafting response
Preparation of weekly meeting pack
Setting up international telephone and video conferences
Record keeping and filing
Project work – conducting research and analysis of findings. Registering for forums and trade shows