FINANCE ADMINISTRATOR – TEMPORARY TO PERMANENT
Start ASAP
Based in London WC1 area
£16-17 per hour
Full time-office based role -35 hours per week
(Flexible working with core hours 10am-4pm)
Temporary assignment potential to lead to a permanent role
We are recruiting for a Finance Administrator on temporary to permanent basis to start ASAP on behalf of our client, a well-established organisation based in the London WC1 area.
The Finance Administrator plays an important role within the Finance team. Able to work flexibly, the post holders are consistently working with numbers, requiring an excellent eye for detail, as well as a need to be exceptionally methodical, organised and have the determination and patience to complete tasks accurately.
Responsibilities:
• Provide general administrative assistance in the co-ordination and running of the Finance Department to include, managing communications internally and externally, both email and telephone queries, and sorting mail as appropriate.
• Maintain and management of the purchase ledger, raise purchase order requests as necessary using the purchase ordering system and BACS software both for the organisation and projects, including reconciliation and creditors control. Carry out spot checks of, coding, relevant authorisation, posting and filing accounts payable invoices and Union personnel’s expenses as well as payment of accounts payable invoices and expenses by BACS and bank transfer.
• Manage petty cash floats as appropriate to include paying out, analysing, reconciling posting and security.
• Set up filing systems, both electronic and manual, as well as ensuring proper governance in the production and maintenance of standard finance forms.
• Provide training and support Regional Treasurers in respect of accounting software, recording financial information, analysing and posting regional expenditure.
• Producing department/campaign/sectional committee or regional budgets and calculating year end variance reports. Assisting with the preparation and monitoring of budgets as directed and distribution of quarterly budget reports.
• To be responsible for the co-ordination and administration of the organisation’s company credit cards to include setting up, monitoring expenditure and vouchers from card holders, analyse card expenditure, posting card expenditure, reconciliation of control accounts and journal postings onto the nominal ledger.
• Bank reconciliations as directed in relation to the company’s accounts, including internal transfers and banking.
• Generate correspondence as appropriate on own initiative or as directed, to include obtaining the relevant authorisation as necessary and undertaking distribution as required.
• Update information on the cash flow report as may be required in the absence of the Head of Finance.
• Carry out relevant research and assist the Head of Finance in the production of management reports to include producing computerised reports / providing relevant financial information as may be necessary or as requested.
• Maintain cloud-based expenses system.
• Assist with maintaining and updating the payroll system.
• To provide basic cover within the Finance Department as and when required.
Requirements and skills
• GCSE level or equivalent to C grade in Maths and English.
• Minimum of three years’ experience in a general account’s environment.
• Familiarity with general accountancy packages.
• Microsoft Office trained in Word, Outlook, PowerPoint, Excel to intermediate level.
• Working knowledge of office databases.
• Familiar with audit requirements.
• Keen attention to detail, proactive mindset and thorough approach to tasks.
• Act in accordance with the organisation’s current and future policies, procedures, guidelines and relevant codes of practice, which aim to ensure the highest possible standards of professionalism
• Always maintain confidentiality. Maintain employee and members records, sensitive and confidential information securely, contribute to the collation of information for statistical, monitoring and evaluation purposes.
Desirable
• AAT qualified or equivalent or commitment to ongoing study in finance and accountancy.
• Understanding of membership organisations, trade unions and their structures.
• Experience of working for a political organisation
