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[20216] - Part Time -Executive PA Assistant- Esher (Hybrid Working)

  • Part Time
  • Esher
  • Posted 1 month ago
  • £ up to 30k (pro-rata)

Part Time Executive PA Assistant- Esher (Hybrid Working)  (22.5-30 hours per week) 

Executive Support

  • Provide administrative and secretarial support to a Director(s)/Directorate and nominated Trustee Committee(s).
  • Ensure the smooth running of diary and email.
  • Support and deputise for the Senior Executive Assistant if required.
  • Provide cover for other members of the executive support team as required.
  • As part of the team act as a central point of contact, liaising with Trustees, Committee Advisory Members, colleagues and external organisations, coordinating with other teams/departments to achieve the appropriate resolution of queries promptly and effectively.
  • Co-ordinate reports and/or briefing documents liaising with SLT Directors or their teams to obtain the required information.

Board and committee support

  • Forward scheduling of nominated Trustee committee meetings and the coordination and preparation of agendas, papers, and reports for each meeting, liaising with the Chair of the meeting and Director.
  • Produce accurate and concise minutes of committee meetings and circulate after agreement by the chair of the meeting.
  • Ensure that meeting action points are proactively followed up, including updating committee risk registers.
  • Support the smooth running of the recruitment, induction and training process for Trustees and Committee Advisory Members.
  • Provide administrative support to nominated internal governance committees e.g. Policy Committee, Health & Safety Committee and other meetings as required by a Director.

Administration

  • Assist in maintaining electronic and paper filing systems for SLT, the Board and committee papers are maintained, and that information is accessible and kept in accordance good governance practice and Record Management Policy.
  • Assist in maintaining the relevant information Hubs on SharePoint and the complaints register.

Research

  • Source information, as requested, from multiple sources including the internet
  • Read, interpret and summarise reports/documents
  • Assist in the preparation of presentations and reports, ensuring that these are compiled in a timely fashion
  • Independently draft reports/documents and correspondence
  • Proof- read reports and correspondence
  • Flexibility to cover for reception when required

Personal Specification

Qualifications and Training

  • Good standard of literacy and numeracy – minimum Grade C in GCSE English and Maths, or equivalent
  • Administrative/Secretarial qualifications e.g. Diploma in Business Administration or equivalent

Work background and experience

  • Experience of providing administrative support at committee and senior executive level
  • Experience of attending and supporting leadership meetings
  • Experience of taking and producing accurate, concise and timely minutes
  • Experience of working unsupervised
  • Experience of dealing with confidential information

 

 

 

 

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