[20739] - PA to Headmistress

We are delighted to be recruiting on behalf of a prestigious education facility in Surrey for a PA to support the leadership team and provide comprehensive and proactive secretarial and administrative tasks to a high level.  The post holder will manage a range of logistical challenges and be able to prioritise their workload, whilst handling sensitive information with discretion.

The successful candidate will have high energy, be self -motivated and able to work on their own initiative as well as part of a team.

Key Responsibilities

• Good planning skills, able to juggle multiple diaries to ensure the smooth running of the office; organise meetings and events
• Proactively deal with all incoming and outgoing correspondence including drafting letters and emails, ensuring an appropriate and timely response is made to all communications
• Receive visitors, incoming telephone calls and e-mails as required, responding and ensuring that all callers receive an appropriate response within required time scales; ensuring that confidential and sensitive matters are dealt with in an appropriate manner
• Prepare and process documents, reports and presentation materials, using appropriate software
• Prepare meeting agendas, take minutes and distribute as required
• Take lead responsibility for specified administrative systems as required including the design and implementation of procedures to ensure that systems run smoothly and efficiently
• Assist with the organisation of special events and functions as appropriate

Person Specification

• Excellent organisational skills, able to multitask, meet deadlines and plan/prepare ahead with a high level of attention to detail
• Professional and friendly demeanour
• Can demonstrate and has proven experience of dealing with sensitive situations with integrity, tact and diplomacy
• Flexibility, enthusiasm and commitment
• Excellent written and spoken English
• Excellent IT skills
• Substantial administrative experience, including diary management
• Excellent interpersonal and communication skills, with the ability to relate well to a diverse range of people