[23572] - PA to Bursar

PA to Bursar
Based in Surrey
Salary £30,000 – £34,000 per annum

Full time, permanent role – 52 weeks per year

Monday -Friday – Hours:  8am – 5pm

We are delighted to be recruiting on behalf of a prestigious education facility in Surrey for a PA to support the leadership team and provide comprehensive and proactive secretarial and administrative tasks to a high level.  The post holder will manage a range of logistical challenges and be able to prioritise their workload, whilst handling sensitive information with discretion.

The successful candidate will be self -motivated and able to work on their own initiative as well as part of a team.

Key Responsibilities

• Manage the Bursar’s busy diary, ensuring meetings are arranged ensuring the most effective use of time.
• Act as the first point of contact for to the Bursar’s office/Business Office.
• Organise meetings, booking appropriate rooms and/or venues. Ensuring the required equipment, catering, invitations, agendas and any reading materials are prepared well in advance.
• Attend meetings, taking accurate notes and action points and distributing agreed minutes promptly
• Proofread documentation and letters
• Coordinate the Bursar’s files, ensuring effective and accurate filing of documentation both electronic and paper systems.
• Manage a variety of annual administrative tasks, providing reminders, as necessary.
• Provide administrative support to the Deputy Bursar in relation to HR

Person Specification

• Excellent organisational skills with a high level of attention to detail
• Professional and friendly demeanour
• Can demonstrate and has proven experience of dealing with sensitive situations with integrity, tact and diplomacy
• Flexibility, enthusiasm and commitment
• Excellent written and spoken English
• Excellent IT skills – Excel, MS Word
• Minute taking skills and experience using MS Word
• Strong organisational skills, able to multitask, meet deadlines and plan/prepare ahead
• Ability to write, proofread effectively and draft communications for others
• Substantial administrative experience, including diary management
• Excellent interpersonal and communication skills, with the ability to relate well to a diverse range of people