PA to Bursar
Based in Surrey
Salary £30,000 – £34,000 per annum
Full time, permanent role – 52 weeks per year
Monday -Friday – Hours: 8am – 5pm
We are delighted to be recruiting on behalf of a prestigious education facility in Surrey for a PA to support the leadership team and provide comprehensive and proactive secretarial and administrative tasks to a high level. The post holder will manage a range of logistical challenges and be able to prioritise their workload, whilst handling sensitive information with discretion.
The successful candidate will be self -motivated and able to work on their own initiative as well as part of a team.
Manage the Bursar’s busy diary, ensuring meetings are arranged ensuring the most effective use of time.
Act as the first point of contact for to the Bursar’s office/Business Office.
Organise meetings, booking appropriate rooms and/or venues. Ensuring the required equipment, catering, invitations, agendas and any reading materials are prepared well in advance.
Attend meetings, taking accurate notes and action points and distributing agreed minutes promptly
Proofread documentation and letters
Coordinate the Bursar’s files, ensuring effective and accurate filing of documentation both electronic and paper systems.
Manage a variety of annual administrative tasks, providing reminders, as necessary.
Provide administrative support to the Deputy Bursar in relation to HR
Excellent organisational skills with a high level of attention to detail
Professional and friendly demeanour
Can demonstrate and has proven experience of dealing with sensitive situations with integrity, tact and diplomacy
Flexibility, enthusiasm and commitment
Excellent written and spoken English
Excellent IT skills – Excel, MS Word
Minute taking skills and experience using MS Word
Strong organisational skills, able to multitask, meet deadlines and plan/prepare ahead
Ability to write, proofread effectively and draft communications for others
Substantial administrative experience, including diary management
Excellent interpersonal and communication skills, with the ability to relate well to a diverse range of people