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[18418] - PA Secretary/ Administrator

  • Permanent
  • Surrey
  • Posted 4 months ago
  • £ 30000

We are delighted to be recruiting on behalf of a prestigious education facility in Surrey for a PA to support the leadership team and provide comprehensive and proactive secretarial and administrative tasks to a high level.

The post holder will manage a range of logistical challenges and be able to prioritise their workload, whilst handling sensitive information with discretion.

The successful candidate will have high energy, be self -motivated and able to work on their own initiative as well as part of a team.

  • Good planning skills, able to juggle multiple diaries to ensure the smooth running of the office; organise meetings and events
  • Proactively deal with all incoming and outgoing correspondence including drafting letters and emails, ensuring an appropriate and timely response is made

to all communications

  • Receive visitors, incoming telephone calls and e-mails as required, responding

and ensuring that all callers receive an appropriate response within required time scales;

ensuring that confidential and sensitive matters are dealt with in an appropriate manner

  • Prepare and process documents, reports and presentation materials, using appropriate software
  • Prepare meeting agendas, take minutes and distribute as required
  • Take lead responsibility for specified administrative systems as required including the design and implementation of procedures to ensure that systems run smoothly and efficiently.
  • Assist with the organisation of special events and functions as appropriate

Candidates must have exemplary written and spoken communication skills and be highly accurate

Hours: The normal hours of work will be from 8am to 5pm, Monday to Friday.

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