Based in West End
Salary £35,000 – £40,000 per annum Start Date: 4th December 2023
Full time office-based role – Monday to Friday (flexible hours / shorter days is an option)
We are seeking a highly experienced Office Manager to work for one of our award-winning clients, a creative agency based in West London.
This is a fantastic opportunity for a supremely organised individual with project management skills, who excels at trouble shooting, problem solving and facilities management and prides themselves in the smooth running of an office.
Manage everything associated with the agency office – leading on all building requirements, electrics, keys, managing the landlord, dealing with all decisions regarding the physical space.
Manage all attendance and visitors to the office – creating a process which ensures we track who is and is not in the building.
Manage all C21 health and safety linked to the building and working in the office including all Covid compliance.
Manage office inventories and equipment purchasing including stationary.
Managing the kitchen – including the coffee machine, fridge supplies .
Central point of contact for the business – managing the phone lines, and generic email addresses.
Ensure all office operations are carried out in an appropriate, cost-effective way
Implementing and maintaining procedures/office administrative systems.
Support the newly appointed People and Culture lead to schedule all interviews.
Working with the People and Culture manager – onboarding of all freelancers and new members of staff to ensure a consistent approach to new-starter processes.
Organise the logistics associated with staff-training days and qualifications as needed by job function.
Ensuring all company policies are up to date, and legally compliant.
Diary management of significant meetings.
Manage and book travel for the SLT.
Regularly manage confidential information.
3/4 years’ experience in an office management/PA role
Natural leadership qualities and a confident, assertive personality
Excellent inter-personal skills
Excellent verbal and written communication skills
IT savvy – Proficient in G Suite and MS Office systems
Has a good eye for detail
Possesses a practical, ” hands-on” approach – responsible for office sundries and supplies, health and safety, fire alarms, cleaners and liaising with IT department with regard to desks, mobiles, laptops and IT equipment
Demonstrable skill in trouble shooting and problem solving.
Ability to multi-task in a fast-paced environment and ability to juggle a varied workload.
Hard working, dedicated and reliable with a calm and unflappable demeanour.
A team manager and team player
Also possesses PA / EA skills, complex travel, taking and leading meetings.
Lives within an easily commutable distance of London W1 area