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[23824] - Office Manager

Office Manager
Based in West End
Salary £35,000 – £40,000 per annum
Start Date: 4th December 2023
Full time office-based role – Monday to Friday (flexible hours / shorter days is an option)

We are seeking a highly experienced Office Manager to work for one of our award-winning clients, a creative agency based in West London.

This is a fantastic opportunity for a supremely organised individual with project management skills, who excels at trouble shooting, problem solving and facilities management and prides themselves in the smooth running of an office.

Key Responsibilities

  • Manage everything associated with the agency office – leading on all building requirements, electrics, keys, managing the landlord, dealing with all decisions regarding the physical space.
  • Manage all attendance and visitors to the office – creating a process which ensures we track who is and is not in the building.
  • Manage all C21 health and safety linked to the building and working in the office including all Covid compliance.
  • Manage office inventories and equipment purchasing including stationary.
  • Managing the kitchen – including the coffee machine, fridge supplies .
  • Central point of contact for the business – managing the phone lines, and generic email addresses.
  • Ensure all office operations are carried out in an appropriate, cost-effective way
  • Implementing and maintaining procedures/office administrative systems.
  • Support the newly appointed People and Culture lead to schedule all interviews.
  • Working with the People and Culture manager – onboarding of all freelancers and new members of staff to ensure a consistent approach to new-starter processes.
  • Organise the logistics associated with staff-training days and qualifications as needed by job function.
  • Ensuring all company policies are up to date, and legally compliant.
  • Diary management of significant meetings.
  • Manage and book travel for the SLT.
  • Regularly manage confidential information.

Person Specification:

  • 3/4 years’ experience in an office management/PA role
  • Natural leadership qualities and a confident, assertive personality
  • Excellent inter-personal skills
  • Excellent verbal and written communication skills
  • Super organised
  • IT savvy – Proficient in G Suite and MS Office systems
  • Has a good eye for detail
  • Possesses a practical, ” hands-on” approach – responsible for office sundries and supplies, health and safety, fire alarms, cleaners and liaising with IT department with regard to desks, mobiles, laptops and IT equipment
  • Demonstrable skill in trouble shooting and problem solving.
  • Ability to multi-task in a fast-paced environment and ability to juggle a varied workload.
  • Hard working, dedicated and reliable with a calm and unflappable demeanour.
  • A team manager and team player
  • Also possesses PA / EA skills, complex travel, taking and leading meetings.
  • Lives within an easily commutable distance of London W1 area



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