[23824] - Office Manager

Office Manager
Based in West End
Salary £35,000 – £40,000 per annum
Start Date: 4^th December 2023
Full time office-based role – Monday to Friday (flexible hours / shorter days is an option)

We are seeking a highly experienced Office Manager to work for one of our award-winning clients, a creative agency based in West London.

This is a fantastic opportunity for a supremely organised individual with project management skills, who excels at trouble shooting, problem solving and facilities management and prides themselves in the smooth running of an office.

Key Responsibilities

• Manage everything associated with the agency office – leading on all building requirements, electrics, keys, managing the landlord, dealing with all decisions regarding the physical space.
• Manage all attendance and visitors to the office – creating a process which ensures we track who is and is not in the building.
• Manage all C21 health and safety linked to the building and working in the office including all Covid compliance.
• Manage office inventories and equipment purchasing including stationary.
• Managing the kitchen – including the coffee machine, fridge supplies .
• Central point of contact for the business – managing the phone lines, and generic email addresses.
• Ensure all office operations are carried out in an appropriate, cost-effective way
• Implementing and maintaining procedures/office administrative systems.
• Support the newly appointed People and Culture lead to schedule all interviews.
• Working with the People and Culture manager – onboarding of all freelancers and new members of staff to ensure a consistent approach to new-starter processes.
• Organise the logistics associated with staff-training days and qualifications as needed by job function.
• Ensuring all company policies are up to date, and legally compliant.
• Diary management of significant meetings.
• Manage and book travel for the SLT.
• Regularly manage confidential information.

Person Specification:

• 3/4 years’ experience in an office management/PA role
• Natural leadership qualities and a confident, assertive personality
• Excellent inter-personal skills
• Excellent verbal and written communication skills
• Super organised
• IT savvy – Proficient in G Suite and MS Office systems
• Has a good eye for detail
• Possesses a practical, ” hands-on” approach – responsible for office sundries and supplies, health and safety, fire alarms, cleaners and liaising with IT department with regard to desks, mobiles, laptops and IT equipment
• Demonstrable skill in trouble shooting and problem solving.
• Ability to multi-task in a fast-paced environment and ability to juggle a varied workload.
• Hard working, dedicated and reliable with a calm and unflappable demeanour.
• A team manager and team player
• Also possesses PA / EA skills, complex travel, taking and leading meetings.
• Lives within an easily commutable distance of London W1 area