[25430] - International Admissions Officer

Our client, a prestigious education institution in the west surrey area is currently looking for an Admissions Officer.

Based in Kingston area

Hours: 8am – 5pm

Full time office-based role (41.25 hours a week)

Key Responsibilities

International Admissions

• Provide high level customer service via email, telephone, and face to face communications with
• prospective parents, agents, students, feeder schools and our education institutions London’s wider network.
• Ensure prospective students and parents are guided and encouraged through the admissions process in a professional, helpful and efficient way.
• Conduct in-person School tours and/or online meetings for international families and agents.
• Liaise with members of academic staff to organise meetings with prospective parents and student as required.
• Ensure prospective parents, students and feeder schools are informed of entry and interview dates in a timely and professional manner.
• Track and maintain application data at all stages of the admissions process, including enquiries, applications, assessments, offers and rejections, scholarships and enrolments.
• Draft decision letters for the Head of School as directed by the Head of Admissions.
• Work with the UK Admissions Officer to collate New Students Welcome Pack materials and mailing and liaise with the Marketing and Communications Officer to ensure relevant material is on the website in a timely manner and all onboarding material is sent out to families.
• Ensure every student joining our education institution at any time has the appropriate welcome and joining information and liaise with academic and boarding house staff as relevant.
• Support the Head of Admissions in the collection, analysis and reporting of international student admissions data.
• Maintain a register of international agents, screen agency requests, collect references and liaise with the Bursary regarding agency commission payments.
• Develop relationships with key agents, including online training and familiarisation meetings, webinars for prospective families and work with the Marketing team on the production of a termly agent newsletter.

UKVI Sponsor Accountabilities

• Become familiar with and remain up to date with all aspects of Sponsorship compliance, and all associated guidance issued by the Home Office. Training will be provided if needed.
• Provide compliance advice and updates to the Head of Admissions
• Provide informed immigration advice to prospective parents, agents and pupils
• Support the Head of Admissions in the issuing of CAS documents.
• Conduct a regular audit of the School’s operational records to ensure compliance with UKVI requirements for Sponsor record-keeping duties.
• Attend regular UKVI compliance training courses, as required.
• Maintain meticulous compliance records for Child Student Visa holders and holders of other visas, in accordance with UKVI regulations.

• Complete and record Right to Study checks for all students, regardless of nationality or visa status, in accordance with UKVI regulations for sponsors.

• Ensure Appendix D documents and evidence of Right to Study for all sponsored students and other visa holders are loaded to Open Apply, for ease of access and reference during any UKVI audit or inspection.
• Work with the Head of Boarding to maintain a record of all arrivals and departures of sponsored.
• students into and out of the UK, as well as details of responsibility for care in the UK for all exeats and school holidays.
• Produce travel letters for sponsored students at the end of each term.

Other Responsibilities

• Assist the Admissions and Communications team in planning, organising and delivering successful admissions events including open mornings, entrance assessments, taster days and gatherings.

 General Responsibilities

• Always uphold our education institution’s’ Child Protection and Safeguarding Policy.
• Maintain high professional standards of attendance, punctuality, appearance and conduct.
• Adhere to all institution policies and procedures.
• Maintain positive, courteous relations with students, parents and colleagues.
• Attend INSET days and staff briefings as required.
• Attendance and support at key School events, when required, such as Open Mornings and key all staff events.

Person Specification

Essential:

• Bachelor’s degree preferred, plus one years’ related experience in an educational setting.(Candidates without a bachelor’s degree but with equivalent professional experience are encouraged to apply).
• IT proficiency with knowledge of relevant software applications including Open Apply, MS Office 365, Excel, PowerPoint, and database skills are essential.
• Strong verbal and written communication skills, with the ability to communicate effectively with a variety of stakeholders and cross-continent teams.
• Excellent organisational and time-management skills.
• Ability to be innovative and creative when thinking about student recruitment.
• Ability to work efficiently and accurately with meticulous attention to detail.
• Absolute discretion and the ability to maintain confidentiality at all times.
• Evidence of continual willingness to develop own professional skills.
• Excellent interpersonal and relationship management skills at all levels.
• Ability to work well in a fast-paced, multi-tasking environment.
• A proactive approach to work; have personal integrity and the drive to do what is best for the students and the School.

Experience

Desirable:

• Experience of Admissions within an educational setting.
• Knowledge of an additional language would be advantageous.
• Prior knowledge of UKVI Child Student sponsorship processes and compliance duties would be an advantage.

Safeguarding, ethos and whole school values

Essential:

• Committed to safeguarding and promoting the welfare of children and young people.
• A satisfactory Enhanced Disclosure from the DBS.
• Committed to Marymount as a School with high academic standing, providing a holistic
• education and outstanding pastoral care.
• Committed to the RSHM values and operating as part of the School Community.
• An understanding and affinity with the School’s Catholic ethos.