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[13769] - Facilities Manager

  • Permanent
  • Surrey
  • Posted 2 weeks ago
  • £ 30,000 - £35,000

Facilities Manager

Based in Surrey. Salary: £30,000 – £35,000 per annum

Temp to perm position

Will include some evening and weekend working

We are currently recruiting for a Facilities Manager for one of clients, a well-established institute based in Surrey.  Reporting to the Director, the purpose of the role is to provide dynamic day to day management of the education estate ensuring that all sites are safe, welcoming and accessible places to work and learn and to provide line management to the Caretaking team ensuring their efficient and effective deployment and achievement of operational targets.

Person Specification:

  • Highly organised and efficient with understanding of the key issues for Facilities Management.
  • Sound knowledge of the Health and Safety requirements of education and residential facilities
  • Hold a NEBOSH or equivalent recognised Health & Safety Qualification
  • A degree would be desirable
  • Knowledge and understanding of procurement/tender processes
  • Knowledge of the key elements to consider in planning an event including: health and safety considerations, insurance, contracts, etc.
  • Excellent management skills with proven ability to meet deadlines and motivate and develop others to achieve performance objectives
  • Excellent communication and interpersonal skills with experience of working effectively with a range of colleagues and partners/stakeholders.
  • Skills to successfully facilitate change in order to establish new services and/or activities
  • Experience of effectively managing and reporting on budgets and identifying opportunities to make efficiency savings without compromising on quality.
  • Understanding of the key elements of providing an excellent customer service across a range of services e.g. Catering, Housekeeping, Security, and Events/Lettings.

Key Responsibilities:

To manage the delivery of outstanding cross site facilities services in the following areas:

  • Site care and management (including maintenance and grounds)
  • Site security
  • Learner residences
  • Health and safety
  • Contract management of e.g. catering, cleaning, night security

Health and Safety

  • To develop and manage the institute’s Health and Safety policies and procedures to provide a safe, secure and accessible learning, working and residential environment and ensure compliance with statutory and best practice requirements.
  • To lead on tasks and services associated with the College Health and Safety procedures including Fire Safety, Legionella and liaison with maintenance and external contractors.
  • To act as Chief Fire Officer and ensure that appropriate procedures are in place in the event of a fire or emergency to evacuate staff and learners to safety. Ensure College fire marshals are appropriately trained.
  • To ensure that all events using College facilities do so in accordance with relevant Health and Safety procedures.

Business Development and Projects

  • To ensure the sites and facilities represent the institute’s high standards and provide a positive first impression to learners and visitors that support the achievement of business objectives.
  • To work with the Events Manager and relevant curriculum managers to ensure that all teaching and learning, events and commercial hire activities are supported by a first class facilities and estates service.

 Contract Management

  • To establish productive client, stakeholder and supplier relationships.
  • To oversee facilities contracts, ensuring that maintenance, grounds, catering, house-keeping and security services are provided in accordance with agreed service standards and all issues are managed in an effective and efficient manner in liaison with the relevant contractors.
  • To ensure that reliable and effective 24/7 operational management systems and security of the College is in place, including participation in the management rota as required to include evenings and weekends.

 Line Management:

  • To provide effective leadership and management of the Caretaking team ensuring that staff are appropriately deployed, trained, monitored and supported to deliver the highest standard of customer service, ensuring staff have clear expectations of their roles and responsibilities and under performance is promptly and appropriately addressed using the relevant College procedures.

General Duties:

  • To commit to ongoing professional development by undertaking job related training
  • Be familiar with the College’s Policies and Procedures to ensure correct application at all times
  • To have a duty of care to yourself and others regarding Health and Safety issues and ensure that the College’s Health & Safety Policies and Procedures are implemented
  • To actively promote the College’s Equality & Diversity policy, encouraging staff awareness and participation in all areas


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