An exciting opportunity for a proactive Receptionist/ Facitilities Administartor to join a quirky and large team in an established organisation. Part time only Mon-Fri – 25 hours per week.
The Facilities Administrator will support the a large team and be responsible for all incoming/outgoing deliveries. The Facilities Administrator will be the point of contact for any external facilities related contractors and for arranging ordering, delivery and payment of office supplies for Chessington.
Key Responsibilities include:
The point of contact in Chessington for arranging outgoing deliveries for samples and receiving incoming deliveries
First point of contact for arranging help for visitors. Arranging food and transport.
Phoenix system administration
Opening and distributing daily post.
Liaising with the sister office in relation to maintenance/facilities building related issues and requirements.
Point of contact for external visitors to include IT contractors, Landlord, inspections.
Responsible for ordering office stationery ensuring that that office supplies do not run out, eg toiletries & stationery
Weekly testing of the fire alarm
Arranging payment and delivery of milk and tea/coffee supplies to the Chessington office.
Be the point of contact for authorising invoices relating to any stationery and food orders for Chessington.
When required contact trades to fix issues. e.g electricians, window cleaner, cleaner, etc
Liaise with external IT provider for any IT related issues in Chessington to ensure the office is up to date and in full working order.
Work with Quality Assurance to supply test certificates & information.
Manage frame sample library for Chessington office.
Ad hoc administration support to the Design Team.
Excellent benefits include:
Private Healthcare cover. Full company contribution for employee.
Healthcare Cash Plan
Life Assurance cover (3 x salary)
Long Term Disability Insurance cover (Deferred period 26 weeks)
Business Travel Insurance
23 days holiday per annum (Pro-rata for part-time)